IELTS General Formal Letter Format & Band 9 Sample
IELTS General Training Writing Task 1 often asks you to write a formal letter. Using the correct structure and tone is crucial if you want a Band 9 score. At Leeds Academy, Perinthalmanna’s leading IELTS training centre, we’ve helped thousands of students master this skill with ease.
📜 IELTS General Formal Letter Format
Follow this structure for a perfect formal letter:
- Sender’s Address (top right corner)
- Date (below your address)
- Recipient’s Address (left side)
- Salutation (e.g., Dear Sir/Madam)
- Introduction – State the purpose of your letter clearly.
- Body Paragraph 1 – Explain the situation or request in detail.
- Body Paragraph 2 – Provide additional information, justification, or background.
- Body Paragraph 3 – Suggest next steps or actions required.
- Closing Statement – Be polite and formal.
- Sign-off – Yours faithfully, [Your Full Name]
🏆 Band 9 IELTS General Formal Letter Sample
Question: You recently stayed at a hotel during your holiday, but you were not satisfied with the service. Write a letter to the hotel manager to complain about your experience. Include:
- Details of your stay
- Problems you faced
- Suggestions for improvement
[Your Address] [City, Postal Code] [Date] The Manager Sunrise Hotel 123 Beach Road Goa, India Dear Sir/Madam, I am writing to express my dissatisfaction with my recent stay at your hotel from 12th to 15th July 2025. While I was looking forward to a relaxing holiday, several issues made my experience unpleasant. Firstly, the room assigned to me was not cleaned properly upon arrival. I noticed dust on the furniture and stains on the bedsheets. Secondly, the air-conditioning unit was faulty, making the room uncomfortably warm. Despite informing the reception on the first day, no action was taken during my stay. I would appreciate it if you could address these concerns urgently. I suggest ensuring thorough room inspections before check-in and providing prompt maintenance service when issues are reported. I look forward to your response and hope my feedback will help improve your services for future guests. Yours faithfully, [Your Full Name]
💡 Expert Tips for Scoring Band 9 in IELTS Letters
- Use a formal tone (no contractions or slang).
- Follow the structure strictly – IELTS examiners look for organisation.
- Use a wide range of vocabulary and sentence structures.
- Be concise – avoid unnecessary details.
- Proofread for grammar and spelling errors.
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